When it comes to increasing my efficiency and effectiveness, the software is my favorite tool. It is possible to find a software solution for just about any issue. It doesn’t take long for me to start looking for tools that will make a tedious process a little bit less onerous.
About 100 Word documents had to be converted to PDF recently. One at a time would have taken at least an hour of mind-numbing labor on my part.
After searching “convert Word document to PDF” on Google, I found a website that allows you to upload numerous Word files and have them converted into a single PDF. I was able to download 100 PDFs in less than five minutes.
In addition to automating one-time tasks, the software can greatly improve the efficiency of your regular routine. Here are five must-have business software applications.
Task List
With so much to do, it’s easy to let critical responsibilities slip your mind if you don’t have an organized structure in place.
There is nothing wrong with using sticky notes and pieces of paper to keep track of priorities. But the paper gets misplaced, and you end up wasting time redoing the lists again and over.
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You should use software that syncs between a website and mobile app and has good keyboard shortcuts for managing your tasks.
Remember Milk is the task manager of choice for me. A variety of shortcuts ensures that modifications may be made quickly.
The apps on various platforms are synchronized without a hitch. While at my desk, I use the web app for heavy lifting and the iPhone app while I’m on the move.
After trying a variety of tools, including Omnifocus and Nozbe, RTM is the one I keep returning to. It’s simple, effective, and efficient, and I can’t think of a better alternative.
Notes
You need to maintain track of a lot of data, and that data needs to be accessible at all times. This is not the time for sifting through stacks of paperwork for that account number or power bill.
In terms of note-taking, I’m a big fan of the service Evernote. You can access all of your information on your phone, tablet, or computer with its simple-to-use apps for any platform.
Without Evernote, I don’t know what I’d do without my digital brain. I can quickly find any piece of data I require.
If you’re reading this, you’re presumably already using email, but are you utilizing it in the most efficient manner?
Every single business email account I have is hosted on Google Apps. Many different tools are included in Google Apps, including Gmail (email), Drive (storage), Docs (office documents), Sheets (work documents), Calendar, and more.
Your firm will have a more polished online appearance if you don’t have to rely on gmail.com anymore. It’s a low-cost option that’s simple to set up.
There are many advantages to utilizing email on a web browser rather than on a server. I haven’t missed Outlook at all since I gave it up a long time ago.
In my perspective, utilizing email in a browser rather than managing a separate piece of software that keeps data on your computer is more efficient.
Online Document Storage
Every document to which I have to have access is saved online. Original documents are the only ones I save on paper.
In order to keep my data organized, I use Google Drive to store them in folders. For instance, I have a Google Drive folder for each year’s worth of tax records.
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For files I’m actively working on, I utilize Dropbox or Google Docs/Sheets. Because I can access and edit on any device, I can easily share and collaborate, and I don’t have to worry about version control, I use Google as much as I possibly can. When it comes to budgeting and spending tracking, for example, I turn to Google Sheets.
Evernote is where I keep all of my non-structured information. From energy bills to kids’ reports, I scan everything with Fujitsu ScanSnap iX500 Scanner.
Business Finance
Separating your business and personal funds is critical, and using accounting software for your business makes it simple to do so. In addition to Xero, I’ve also worked with Freshbooks, Quickbooks Online, and Netsuite.
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