The ability to organize data, interpret analytics and maximize marketing results all hinge on mastering Excel. However, if you don’t spend the majority of your day creating spreadsheets, you may find that the tool is too complicated to be useful.
Thankfully, a straightforward spreadsheet can be created with only rudimentary knowledge. Knowing how to merge cells in Excel is a useful skill.
Merging cells is a helpful organizational tool that can be used for a variety of purposes, including but not limited to organizing blog posts for the next quarter, establishing an email list for a focused campaign, and designing SEO-friendly Google advertisements.
How to Merge Two Cells in Excel
The process of merging can combine two smaller cells into a single larger cell. Rather of manually resizing individual cells, this is a convenient tool for structuring data and making headers. Take a look at this article for instructions.
First, select the two cells next to each other that you want to combine (here, I’ve selected A1 and B1).
Step 2: Select ‘Merge Cells’ from the Home tab’s ‘Merge’ icon.
Third, you’re finished! What you’ve done is combine cells into one.
It is important to remember that when you merge cells, you only keep the information from the upper left cell. Don’t let the data from the other cell go to waste; back it up ASAP. Excel will not delete the contents of cell A1 if it also contains data from cell B1. The following warning will appear:
No desire to get rid of that information? If you want to save the data before merging, click “Cancel” and copy/paste it into a new document or cell. Simply merge the cells by clicking “OK” if you only require the data in the top left cell.
How to Merge and Center Cells in Excel
Let’s pretend you’re creating a marketing report and you’d like to align the names above the data. Use these instructions to successfully merge and center your cells.
The first thing to do is to select the cells you want to combine.
Second, select ‘Merge & Center’ from the ‘Merge’ icon in the Home menu.
Third, the merged cells will be centered around the data.
How to Merge and Center Cells in Excel
If you need to merge many cells, you may find that repeatedly selecting the right “Merge” option is a nuisance. First, select the cells you want to merge by highlighting them. Next, press the corresponding keys together.
Windows-Only Excel Keyboard Shortcuts
Concatenated Cells: ALT H+M+M
Consolidate and Focus: CTRL + H + M + C
Alternately: Join H, M, and A
Cells: ALT H+M+U – Separate
Excel Shortcuts for OS
Since the Apple operating system lacks an ALT key, a custom shortcut must be created in order to merge cells.
To access Excel’s tools, select them from the menu’s sidebar.
Choose the option to “Personalize Keyboard.”
There’s going to be a window that pops up. The ‘Specify a Command’ header splits the table into two sections: categories and commands.
The ‘Home Tab’ is where you’ll find the options for Category. To merge cells, choose the command from the drop-down menu.
You can create your own shortcut by typing its name into the box labeled “Press new keyboard shortcut.” Put in the shortcut key sequence you want to use. To wit: CONTROL+M.
You can create a shortcut by selecting OK.
Excel has added a shortcut for merging cells: CONTROL+M.
Easily access Merge Across, Merge & Center, and Unmerge with custom keyboard keys.
How to Merge Multiple Cells in Excel
You’ve mastered the fundamentals and are eager to expand your horizons by joining more than two cells. It is possible to utilize the Merge Across, Merge Cells, or Merge & Center function in Excel to achieve the desired layout.
- Merge Across
Utilize this choice to combine cells in the same row. Merging cells across rows or columns is not possible with the ‘Merge Across’ function.
This is an example of a PPC ad setup; in this case, I want to place my ad copy’s description in column 17. If I just make column F narrower, there won’t be enough room for column G, and the whole table will seem weird. In order to see the copy and maintain table order, I had to merge several cells across row 17.
In the first step, select all the cells in the row that you wish to combine.
Step 2: Select ‘Merge Across’ from the Home tab’s ‘Merge’ icon.
Third, all of the cells in the selected region will join together.
2. Merge & Center
Numerous cells in different rows and columns can be combined and aligned centrally. Keep in mind that after merging, only the information in the top left cell will remain. Using “Merge & Center,” I’ve combined Rows 15, 16, and 17 with Columns F, G, and H in the following example.
3. Merge Cells
The “Merge Cells” option is great for merging numerous cells that are next to each other in a row or column.
This feature is nearly identical to the “Merge & Center” option, with the exception that the merged data will be aligned to the left instead of the center.
How to Merge Cells in Excel Without Losing Data
Do you need to merge cells without losing any data? Easy. Data in multiple cells can be combined with the use of the ampersand (&) or the CONCATENATE function.
Below is an example of an Instagram copy where I’ve merged the caption and its associated link.
The first thing you need to do is select the cell that will hold the combined information. Keep this area distinct from the cells you intend to combine.
Method 2: Select the first cell to add and type = into the empty cell.
Step 3: Separate cell content with & and double quotes (” “).
Fourth, press & twice before moving on to the next cell. To merge more than one cell, simply repeat the process. The formula =D5&” “&E5 is one such instance.
Fifth, proceed by pressing the Enter key. It’s easy to see how the contents of cells D5 and E5 were combined to form cell F5 in the example.
Concatenate or Concat
Another option for joining multiple text strings is the CONCATENATE function (also known as CONCAT).
Formula in Excel: =CONCATENATE (text1,text2,…). Cell Text1 will be the first to merge, and it can include text, numbers, or references to other cells. The subsequent participant is text2. This function allows you to merge up to 255 items or 8,192 characters.
First, select a new, empty cell to be the recipient of the combined information.
After that, in the formula bar, enter =CONCATENATE(
Three, select Text1, Text2, etc. from the drop-down menus in the formula builder that appears. Choose the starting cell and the ending cell of the range you wish to combine. The formula needs to include,” ” to accommodate the extra space needed between cell data. As an example, =CONCATENATE(D5,”,E5)
Finally, in Step 4, type in and press Enter. The CONCATENATE cell will contain a compilation of the data from the cells you’ve chosen.
Why Doesn’t Excel Allow Me to Merge Cells?
If your formula or formatting isn’t set up properly, it can lead to a number of problems. Try these troubleshooting steps if you’re having problems merging cells.
Verify that the cell you wish to merge is not currently being edited. While you are making changes, the Merge button will be greyed out. Fix this by either moving away from the cell you want to merge into and then back into it (by pressing ‘Enter’) before attempting to merge it
Verify if the cell is a table cell in Excel. There is no way to combine tables because of their specific format. If the ‘Chart Design’ and ‘Format’ tabs across the top of your workbook are green and the ‘Merge’ icon is greyed out, you are on a Table.
Check out the Excel file’s sharing settings. You won’t be able to make changes or merge cells if you don’t have access to it or if it is protected.
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