Although sharing a Google Form via a link is the simplest option, did you know that you can also embed your form within an email?
There are certain benefits to this. People can save a few clicks by seeing the form right away, and it also increases their motivation to submit their responses.
I’ll walk you through the process of inserting a Google Form into an email in this article. Additionally, we’ll talk about when it’s a good idea to use this functionality and when it’s preferable not to.
First, Create a Google Form
Make sure you have a Google account and are logged in before using Google Forms, which is a type of document in Google Docs.
Simply go to Google Forms and choose one of the choices under “Start a new form” to create a new form. By selecting “Blank,” you can either choose a template or begin from scratch.
The form builder will then open, giving you a tonne of possibilities to design and personalize your form.
How to Incorporate a Google Form Into an Email
You are prepared to distribute a Google Form once you have generated it. For sharing your form, Google offers a variety of ways. To embed the form on another website, you can either create an email, a link, or an HTML iframe.
We’re focused on the email option right now. To embed a Google Form in an email, follow these steps:
- Click “Send” in Google Forms’ upper right-hand corner while your form is open.
- You’ll see a “Send form” window. Customize the subject line and message after entering the recipient’s email address.
- Finally, select “Include form in an email” from the checkbox.
Your form will be embedded in an email that is generated as a result of this. Here is how Outlook displays the form I generated earlier.
When to Utilize This Function (and When Not To)
If you’re sending your form to a small group of individuals, embedding it in an email is a viable alternative, especially if you know the recipients utilize Gmail. Since there is no method to enter a big number of email addresses, it is not ideal for mass mailings.
Additionally, I wouldn’t trust it outside of the Google Workspace framework. The method is unreliable in practice even if it theoretically works for receivers using other email programmes. The embedded form simply doesn’t function in some cases.
When doing significant surveys, I omit to embed and merely send an email including a link to the survey.
Or I employ an entirely different technique, such as the ones described below.
Alternatives for Inserting Google Forms Into Emails
Searching for some more trustworthy substitutes for the embedded Google Forms? Here are a few more conventional methods for including a survey or form in an email.
Option 1: Use a button to link to your form.
To link to a poll using a conspicuously positioned button is a more convenient way to transmit a poll in an email. This results in a professional appearance and an email design that matches your existing branding.
Either embed the form on your website or use the share link to link to Google Forms.
Option 2: Alternatively, use an email marketing tool.
Check if your email marketing platform contains a poll or survey content element before adding a form if you wish to use it for commercial communications. For instance, Mailchimp enables you to include straightforward polls in your email.
These solutions, as opposed to Google Forms, are made specifically for email and offer a more dependable substitute.
last thoughts
As you can see, there are numerous ways to disseminate your forms. Email is a fantastic alternative to get your polls and surveys in front of an audience and gather the data you need, whether you integrate Google Forms or utilize another technique.
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