To the uninitiated, Gmail appears to be nothing more than a list of emails, some folders, and a search bar. However, as one of Google’s most prominent offerings (second only to Search in terms of importance), it comes with a bevvy of options for personalization.
Learn how to customise the layout of Gmail, how it categorises your emails, how it decides which ones to keep and which ones to delete, and much more by reading this helpful guide.
The “inbox Type” in Gmail Can Be Changed
When using Gmail, the order in which your messages appear is determined on the ‘inbox type’ you select. As a default, it will simply arrange your email messages in the time order in which you received them. Nonetheless, you can alter the order of the displayed emails to prioritise those that have yet to be read, those that have been marked as urgent, or those that have been filtered according to certain criteria.
Either the desktop version of Gmail or the mobile version’s inbox settings can be modified. To change the website’s inbox type, use the gear icon in the upper right corner. The app’s settings may be accessed by tapping the three vertical dots in the upper left corner and selecting the gear icon.
It’s a fantastic method of drawing attention to the messages you need to see first, typically the ones you haven’t read yet but should.
A restart of the programme may be required after changing the inbox type.
Adapt the Inbox Density
Increasing your inbox density will allow more messages to fit on the screen. In contrast, it can be challenging to read your messages if your inbox is cluttered.
There are three different densities available in Gmail: the default, which displays each message in its entirety along with any attachments; the comfortable, which displays each message in the same amount of space but hides attachments; and the compact, which displays each message in as little space as possible. You’re at liberty to toggle between the two.
The website’s Settings page (accessible through the cog symbol in the upper right) and the mobile app’s menu item of the same name allow you to freely toggle between them.
Modify Your Inbox’s Wallpaper with Ease
Background colours on the Gmail website are either white or black by default. Although, the backdrop can be altered to match your preferences. You have the option of using one of several hundred stock images provided by Google, or providing your own image.
You may change the backdrop by clicking the settings cog again in the upper right. Select Theme from the menu bar, and pick one of eight premade themes for the background. You can set one of these as your wallpaper by clicking it, or you can click View all to see even more.
To Organise Your Email, Make Use of Labels
Labels in Gmail function similarly to folders for categorising and filing messages. Locate your labels in the sidebar to the left, then assign as many as you like to any given email.
Both the desktop version of Gmail and the iPhone app allow you to add new labels. Unfortuitously, you can’t create them via the Android app.
If you open an email in any of the three Gmail clients, you’ll see a labelling option at the top of the screen.
Selecting a label in the left sidebar will display all of your messages that have that label attached to them.
Bring up the Google Mail reading pane.
The reading pane is a function of the web version of Gmail (not the app) that allows you to read messages without leaving your inbox. It may display above or below the text you’re now viewing.
Reading Pane can be enabled by selecting it from the drop-down menu that appears when you click the gear icon in the upper right corner.
Expand the Page to View More Messages at Once
Altering the page size in Gmail will affect the number of messages seen at once. For example, if you get a lot of emails every day, you may find that expanding the page size is the only way to read them all. If your computer is sluggish, you might try reducing its size.
This setting is accessible from the main Settings page for Gmail. There are no “pages” in the mobile app; instead, you can just scroll and scroll and scroll.
Delete All Unread Messages from Your Inbox
There are few things more nerve-wracking than watching the number of unopened emails in your Gmail pile up. However, fortunately, you need not open each and every email to restart the counter. If you’ve already seen the emails, just mark them as read.
Just type label:inbox is:unread into the search bar of the desktop version of Gmail to “read” all of your unread messages at once. All of your unread emails will be shown, and you can select and mark as read in a flash using the checkboxes provided.
This will treat all unread messages as though they were opened, and the number of messages marked as unread will reset to zero.